Annual Salary $59,804 - $64,577 + Superannuation
The Project Administrator ensures efficient project operations by managing documentation, coordinating meetings, and tracking progress.
Melbourne Polytechnic offer Flexible Working, this role is based out of our Preston Campus. We are close to public transport and provide secure onsite parking, onsite Café & restaurant with a gym facility, hair salon & we are only a 2 minute walk to Preston market.

About The Organisation

Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

About The Role

We are seeking a highly organised and proactive Project Administrator to support the successful delivery of projects within the Skills Labs initiative at Melbourne Polytechnic. In this role, you will provide essential administrative assistance, including managing documentation, coordinating meetings and workshops, tracking project milestones, and ensuring all deadlines are met. Your ability to maintain smooth operations and collaborate with cross-functional teams will be crucial in driving the success of these innovative projects. If you are detail-oriented and thrive in a fast-paced environment, we encourage you to apply!

Duties

Manage and maintain project-related documents for easy retrieval and accurate recordkeeping.
Use software tools such as Outlook, MS Word, MS Excel, and SharePoint proficiently to support project administration.
Assist with the preparation of reports, presentations, and other project documentation.
Schedule and coordinate project meetings, workshops, and events, including drafting agendas and recording minutes.
Track project milestones and timelines, supporting project schedule maintenance and action item follow-up.
Organise and prioritise administrative tasks such as database management, word processing, and meeting/event logistics.

For a full list of key responsibilities and duties, please view the position description.

Skills And Experience Required

Qualifications or equivalent experience in an administrative role, ideally supporting a project team.
Demonstrated high-level administrative and organisational skills, including document presentation, drafting and formatting, producing Excel spreadsheets, database maintenance, filing, and proficiency with the Microsoft Office suite.
Strong attention to detail and accuracy, particularly in formatting and proofreading documents.
Excellent written, oral, and interpersonal communication skills, with a demonstrated ability to liaise effectively with internal and external stakeholders.
Current Working with Children Check (Employee) – mandatory.
Valid National Police Check – mandatory..

How To Apply

Please submit the following documents for your application to be considered

Current CV
Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the position description)

For further information on the role, please contact the hiring manager Trent McCarthy via email: trentmccarthy@melbournepolytechnic.edu.au or via phone: (03) 9269 1622.

If you email us, please make sure you put the job title and job number in the subject line.

Please note, applications received via email will not be considered - you must apply via the website.

Candidates must hold a valid Employee Working with Children Check (WWCC). A lodgement receipt is not a valid alternative; the approval email with the lodgement of a WWCC card number can be accepted.

A National Police Check is required for the successful applicant.

We will be shortlisting immediately. Don’t delay, apply today!

Recruitment Agencies

Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

Diversity and Inclusion

Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.

We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.

Melbourne Polytechnic

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