Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this job involves:
As the Assistant Facilities Manager you will be part of the broader facilities team and will focus on coordinating and managing vendors to ensure they meet the compliance and KPIs requirements. You will also have the responsibilities in the delivery of the services to operate and maintain the properties. You will be part of a team delivering services on behalf of a high-profile Commonwealth Department, with a global footprint.
Key responsibilities include but are not limited to:
- Assist SFM in managing WHS & Compliance activities
- Vendor management, i.e. inductions, review SWMS/JSA, vendor meetings
- Incident reporting
- Understanding Statutory Compliance requirement, assist in the compliance audit
- Serve as a first point of contact for clients and contractors on the allocated properties.
- Coordinate with clients and contractors to deliver Reactive and Preventative maintenance workorders through JLL Work Order Management system (Corrigo).
- Using existing procedures to solve routine or standard problems.
- Setting up new vendors, invoice processing, budget management
- Assist SFM in manage and deliver minor works through the procurement process
- Assistance in delivery of the annual building inspections.
Skills & Experience
Our team is looking for a suitably qualified & skilled candidate with strong organisation, administration, and communication skills.
To be successful, you’ll possess high levels of communication and interpersonal skills, have a passion for providing quality customer service and a keen eye for detail! You’ll be a collaborative team player with the ability to manage tight schedules and deliver high quality of work.
A tertiary qualification in property, facilities or construction management is desirable or 2 years + experience facilities, property management or a related field.
- You must be an Australian Citizen in order to comply with our client’s requirement with the ability to obtain and maintain an Australian Government Security Clearance. A minimum Negative Vetting 1 (NV1) security clearance is preferred.
- Strong knowledge of HS&E requirements
- Strong knowledge of vendor management
- Proven ability to commit flawless execution while complying with procedures and standards
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sight and imagine where JLL can take you...
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
Apply today, quoting job reference number LMREQ384034 .